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Gorsley & Kilcot Parish Council
Minutes of the Meeting of the Parish Council
Held Monday 11th May 2026 at 7.30pm in Christ Church Gorsley
Present:
Councillors: Nigel Warwick (NW), Nigel Poole (NP), Mike Howley (MH) Duncan Macdonald(DM) & Malcolm Riggs (MR)
Officers: Charlee Roberts (Clerk & RFO)
Others:
1 Election of Chair
Nigel Warwick proposed, seconded and agreed. Acceptance of office signed.
2 Election of Vice-Chair
Malcolm Riggs proposed, seconded and agreed. Acceptance of office signed.
3 Apologies for absence
Apologies received and accepted from John Barker.
4 Declarations of Interest
None.
5 Code of Conduct
Councillors reminded of their agreement to the Code of Conduct. All reviewed and agreed.
6 Standing Orders
Standing orders reviewed, no changes, adopted as is.
7 Financial Regulations
Financial Regulations reviewed, no changes, adopted as is.
8 Committees, sub-committees, working parties.
Council currently has no committees, sub-committees or working parties.
9 External Bodies
Council participates in the Devolution working group arranged by GALC, MR will continue to attend meetings and other members happy to attend as required.
10 Asset Inventory
Council reviewed asset inventory and agreed as correct. 1 picnic table has been noticed as showing signs of decline.
Cllrs will check all tables and report at the next meeting.
11 Risk Assessment
Risk Management Controls reviewed, no changes, adopted as is.
12 Insurance Cover
Council noted that insurance cover is in place, with a renewal date of 1st June 2026.
Reviewed quotes for Insurance cover and agreed to proceed with renewing Insurance from Zurich at a cost of £241.
13 Council Policies
Council reviewed all current policies as listed below and agreed to adopt with no changes.
Data protection policy, Document retention and Record management policy, IT policy, FOI publication scheme, Grant & Donation awarding policy, Internal checks (audit) policy, Biodiversity policy, Complaints procedure and Grievance policy.
14 Minutes of previous meetings
Council reviewed the minutes of the council meeting held on 2nd March 2026, no queries, agreed as a true record, signed by chair.
15 Reports
No reports received.
16 Financial Matters
Council discussed the accounting system and questioned transfers between accounts not showing on the income/expenditure, Clerk explained the accounting system used and why.
16.1 Council reviewed and approved the End of Year Bank Reconciliation and end of year accounts for 2025-26
16.2 Council reviewed summary of reserves and agreed to move any unspent funds from the budget headings into their allocated reserves.
16.3 Council reviewed list of payments to be made by standing order or direct debit for 2026-27 all approved.
16.4 Council noted receipt of the precept and bank interest as listed
9.4.26 Lloyds Bank Interest £4.83
24.4.26 FoDDC Precept £6324
16.5 Council approved payments already made by standing order or bacs
1.4.26 Epson ReadyPrint £2.99
2.4.26 IONOS Web Hosting £8.40
20.4.26 Lloyds Bank Charges £5.17
25.4.26 Clerk Salary £291.80
25.4.26 Clerk Homeworking £26
27.4.26 CHT Defib Battery & Pads £429.60
30.4.26 Epson ReadyPrint £2.99
7.5.26 IONOS Web Hosting £8.40
16.6 Council approved list of payments to be made by Bank Transfer
Clerk Salary adjustment £4
GALC LGR & Devolution Training £90
Zurich Insurance £241
16.7 Council reviewed and approved the Bank reconciliation and bank statements.
16.8 No grant or donation requests received.
17 Internal Audit
Council received and reviewed the Internal Audit report from GALC. Council noted the recommendations to; record payments made under delegated authority as such in the minutes, pay the clerk by bank transfer rather than standing order to avoid having to make adjustment payments. Council agreed to proceed with actioning the recommendations.
18 Annual Governance and Accountability Return 2025-26
18.1 Annual Return - Governance Statements 2025-26
Council approved and signed Section 1 – Annual Governance Statement 2025-26
18.2 Annual Return - Accounting Statements 2025-26
Council approved and signed Section 2 – Accounting Statements 2025-26
18.3 Certificate of Exemption
Council agreed that the Parish Council meets the exemption conditions and agree to certify as an exempt council, Council agreed to complete and submit the Certificate of Exemption for 2025-26
18.4 Dates for the Exercise of Public Rights
Council agreed dates for the exercise of public rights as 3rd June 2026 to 14th July 2026.
18.5 Review of investments and Banks Accounts
Council reviewed the bank accounts, all happy. Council currently has no investments.
19 Highways / PROW Matters
Councils speed gun has been tested and is working, speed watch requirements to be checked with the Police before a speed watch session is arranged. Potholes are being reported. A parish road survey will be arranged for any defects to be reported to highways.
Clerk to check speed watch requirements with the police.
NW to arrange parish road survey with Cllrs.
20 Tree Works Kilcot Green
It has been determined that the hoped for assistance will not be achieved. Quotes for the works required as highlighted in the tree survey will be obtained and bought to the next meeting.
NW to proceed with obtaining the quotes for required works.
21 Planning Decisions
No decisions to report.
22 Planning Applications
P0422/26/FUL - Aston Ingham Tennis Club, Stockings Field, Mill Lane, Kilcot. - Variation of conditions 1 (Lighting specification) and 2 (Time of use) relating to P0351/13/FUL to allow for the installation of modern LED luminaires in place of the halogen bulbs originally approved and to allow use of the lights throughout the year – Council in support of the variations and has no comment to submit.
23 Planning Enforcement
Council noted Sterrys Lane Barn and Cottage has more business activity taking place and now the location is showing as a business on Google, there has been daily lorry activity.
Clerk to chase updates on the status of enforcement cases in the Parish.
24 Clerk’s Report
MR & NW attended the LGR & Devolution training provided by GALC, the information sharing session covered a compliance health check and community engagement, Council further discussed community engagement.
25 Meeting Dates
The meeting schedule for 2026-27 agreed as follows:
6th July 2026
7th September 2026
2nd November 2026
11th January 2027
1st March 2027
All meetings will be held in Christ Church Gorsley at 7.30pm.
The next meeting of the Parish Council will be held on Monday 6th July 2026 at 7.30pm.
Signed …………………………………………………………………………………………………….. Date ……………………………………………