|
Area |
Risk |
Initial Level |
Control |
Final Level |
|
Assets |
Protection of physical assets |
Low |
Assets Insured. Value increased annually by RPI |
Low |
|
Maintenance of physical assets |
Low |
Checks carried out on a quarterly basis |
Low |
|
|
Loss of records |
Low |
Insurance details & duplicate proof of ownership (if available) kept by Chair along with the Clerk holding a copy. |
Low |
|
|
Finance |
Banking |
Medium |
Financial Stability of Parish Council’s bank accounts checked and minuted annually |
Low |
|
Finanacial records |
Medium |
Four monthly reconciliation prepared by Clerk and checked by Lead Member for Finance and reported to Council. Internal and External audit |
Low |
|
|
Unlawful Expenditure |
Low |
Payments made by cheque, bacs, direct debit or standing order are subject to authorisation by 2 signatories and are subject to the Council's adopted financial regualtions. All payments are agreed by full council and minuted as agreed before payment being made, if the exact amount of the payment due is unknown then a limit for the expenditure will be agreed and minuted. |
Low |
|
|
Improper payment by cheque |
High |
Cheques require two signatories. Cheque counterfoil and invoice/other required paperwork in support of the payment |
Low |
|
|
Improper payment by bank transfer |
Medium |
Bank transfer payments require two signatories. Invoice and other paperwork required in support of payment and must be viewed before payment authorised |
|
|
|
Comply with Revenue and Customs Regulations |
Medium |
Use help line when necessary. VAT claims calculated by Clerk and checked by Lead Member for Finance. Internal and External Audit to provide double check. |
Low |
|
|
Finance |
Sound budgeting to underline annual precept |
Medium |
Council receive detailed budgets at the November meeting. Precept derived directly from this. Expenditure against budget reported to Council twice yearly |
Low |
|
Precept request not submitted |
Low |
Minuted and in diary |
Low |
|
|
Wrong Salary paid |
Low |
Salary decided at Annual appraisal for staff, any changes minuted, if paid by standing order payment is updated with the bank. |
Low |
|
|
Adequacy of General Reserves |
Low |
Council review general reserves alongside the budget in November of each year, inadequacies can be factored into the budget for the following year. |
Low |
|
|
Adequacy of Earmarked Reserves |
Low |
Council reviews earmarked reserves alongside the budget in Novemver of each year, inadequacies can be factored into the budget for the following year. |
Low |
|
|
Business Continuity |
Risk of
Parish Council not being able to |
Medium |
Paper records stored in locked metal cabinet at Parish Clerk’s office. Older paper records archived with GCC. Files automatically backed up to one-drive |
Low |
|
Compliance with Legislation |
Risk of failure to comply with Data Protection Act 1998 |
Low |
Council registered as a data controller with the information commissioner. Information maintained and updated as required |
Low |
|
Risk of failure to comply with the Freedom of Information Act 2000 |
Low |
Information Commissioner’s Model Publication Scheme for Parish Councils adopted. Information regularly updated on website |
Low |
|
|
Risk of failing to comply with the Employer’s Liability (Compulsory Insurance) Act 1969 |
Low |
Employers Liability cover in place under existing Insurance Policy. Insurance requirements reviewed annually to assess adequacy of cover |
Low |
|
|
Compliance with Legislation |
Risk of failure to comply with meeting and procedural requirements as required by the Local Governments Act 1972 |
Medium |
Precedures followed as set out in the Council's Standing Orders. Agendas/Minutes/Statutory documents produced accurately and within required timeframes. Minutes are approved/signed at the following meeting. Documents are appropriately displayed on noticeboards/council website. Register of interests for each member maintained and regualarly reviewed. Declaration of interest item on each agenda. Complaints procedure in place. |
Low |